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EBOPS

Compliance Resources

The NSTC (National Support and Training Center), the NBOD (National Board of Directors) and all kinds of commissions, are continuously fine-tuning AYSO's Operating Regulations: National Bylaws, Rules and Regulations (7/08), Standard Regional Guidelines, and Policy Statements; which can all be found in the AYSO Reference Book (temporarily off-line).
The better the compliance with the AYSO fundamentals, the less chance that any region runs into trouble, and the easier it is to run each region smoothly within AYSO's organization, based on our 5 philosophies.

General Compliance:

  • The Volunteer Protection Act of 1997 states in general that no volunteer of AYSO shall be held liable for harm caused by an act or ommission by the volunteer on behalf of AYSO, if
    1. the volunteer was acting within the scope of the volunteer's responsibilities in AYSO;
    2. if the volunteer was properly certified, [trained, and] authorized for the activities;
    3. the harm was not caused by misconduct, gross negligence, or a conscious indifference to the rights or safety of the individual; and
    4. the harm was not caused by the volunteer operating a vehicle for which the State requires the operator or owner of the vehicle to (A) possess an operator's license; or (B) maintain insurance.
  • All volunteers are required to submit a signed volunteer application form, annually for the current season (see: privacy principles, criminal background check and SAI, Soccer Accident Insurance)
  • AYSO provides a continuing training and certification matrix (7/05) for all jobs at all levels.
  • All job training consists of 1. Safe Haven plus 2. job specific training: (Regional board, Area, Section, National; see Acronyms).
  • Complete and accurate training for Coaching, Officiating (Refereeing), Management, General and eAYSO courses, and On-line Training)
  • Note: after a signed volunteer form has been submitted, and proper training been taken, authorization is still required to act in any volunteer position in AYSO; by the RC on the regional level; by the National Board for any RC, AD and SD.
  • AYSO Reference Book 2007 (6/06)
  • Guidelines Signature Sheet (12/06)
  • Incident Report Form (Incident, Injury or Property Damage; 6/04)
  • Participation Release Form (3/06)
  • FIFA Laws of the Game
  • Tournament Handbook (Handbook for Secondary Play) 4/1/07
  • NAGM Caucus Tracking (10/07)

    Financial Compliance: 
  • AYSO (American Youth Soccer Organization) is a nonprofit corporation (ID# 95-6205398, exempt from income tax as an organization, described in section 501(c)(3) of the Internal revenue Code), organized under the laws of the State of California. Unlike other youth organizations, AYSO is a single corporation, one legal entity and each region is a component of such corporation. Hence the assets of each region, as well as the liabilities, belong to the AYSO National organization.
  • General info & Forms
  • NAP Budget Form (6/5/07; for Region, Area, Section; other. Note: the budget form lists multiple account names on the NAP chart of accounts, but regions may actually have different regional bank accounts for separate programs (regular program funds, tournament funds, exchange program funds, secondary play program funds, etc.) and could use an additional budget form for each of the programs for planning purposes.) AYSO Finance Hotline 800-255-2976 (3/19/07) is available from (11am-8pm EST) M-F to take financial inquiries for AYSO Sections, Areas and Regions.
  • Open new bank account (2/03)
  • Reimbursement Request Form (6/08; $0.585 for mileage per 7/1/08) and Executive Member Reimbursement Guidelines (6/25/08; Executive Member = NBOD, SD, AD, Special Director, RC for Chartered Region) and NSTC Travel Authorization & Approval Form (11/05)
  • AYSO is exempt from payment of the New York State and local sales and use tax
  • Use of PayPal and regional creditcard is NOT permitted for AYSO funds.
  • Tax Implications of Contributions (Contribution Acknowledgment, IRS publication 526, Contributions)
  • Starting with July 2007, NAP statements will be uploaded for viewing in eAYSO (see: [Treasurer][Region Reports]). Hardcopies of statements will no longer be mailed back to treasurers.
  • 1099 Reporting User Guide (10/8/07) and 1099 Report Template (due 1/10/09) (02/08)

    RC, Regional Commissioner Compliance: 
  • 7 Required Regional Board Position Descriptions: Regional Commissioner, Treasurer, Risk Management/Safety Director, Coach Administrator, Referee Administrator, Registrar, CVPA (Child & Volunteer Protection Advocate)
  • To edit, delete, add Board Members on the RIF (Region Information Form) in eAYSO, select [NSTC], your Information level and make changes.
  • RC Appointment Request Form (04/06): Appointment Request Form; National Policy Statement Article 5: Standards of Conduct - Conflict of Interest; Job Description
  • Regional Checklist for RC's & Reference Guide
  • Standard Regional Guidelines (6/06)
  • Regional Operations, Legal protection and Support (6/06)
  • Regional Checklist for RC's & Reference Guide (03/06)
  • Update Board & Access Rights in eAYSO
  • 2007-2008 Regional Assessment Program (RAP) and Example of filled out 2005 (Platinum) Application
  • Regional Management Resources; Coach Materials; Referee Materials; Special Programs Materials; Adelante: AYSO en español; (AYSO Supply Center 2007 catalog)

    AD, Area Director Compliance: 
  • 7 Required Area Board Position Descriptions: Area Director, Area Coach Administrator, Area Coach Trainer, Area Referee Administrator, Area Director of Referee Assessment, Area Director of Referee Instruction, Area Management Administrator
  • To edit, delete, add Board Members on the AIF (Area Information Form) in eAYSO, select [NSTC], your Information level and make changes.
  • AD Appointment Request Form (12/02)
  • RC & Regional Board Orientation Handbook (10/05)
  • Area Checklist for AD's & Reference Guide (03/06)
  • 2007-2008 Area Assessment Program (AAP)
  • RC Orientation + Confirmation Form (11/00)
  • New Pilot Application Packet (7/07)
  • Application for Pilot Region Status (2002) (also needs RC application; Volunteer Forms for all 7 required regional board positions; verification served communities & zipcodes)
  • Pilot Region Agreement (1/98)
  • Charter Status Application (8/04)
  • Inactive/Closed Region Report (8/04)

    SD, Section Director Compliance: 
  • 9 Required Section Board Position Descriptions: Section Director, Section Coach Administrator, Section Coach Trainer, Section Referee Administrator, Section Director of Referee Assessment, Section Director of Referee Instruction, Section Developer, Section Auditor, Section Management Administrator
  • To edit, delete, add Board Members on the SIF (Section Information Form) in eAYSO, select [NSTC], your Information level and make changes.
  • SD Appointment Request Form (8/99)
  • Section Checklist for SD's & Reference Guide (03/06)
  • NAGM 2008 Section Director Caucus"

    • Updated December 17, 2008